Bearcat Online Basic Operation

Configuring the Desktop E-mail Client

Incoming Server: email.uc.edu

Outgoing Server: smtp.uc.edu*

*If UCnet is the ISP (Internet Service Provider). If UCnet is not the ISP, use your ISP’s SMTP server. 

Logging In

Type http://email.uc.edu into the search line of your web browser.

Enter your username and password and click <Login>.

Account Preferences

In Account Preferences, you may:

•  Designate your full name as it will appear on e-mail messages sent from and to you.
•  Designate your e-mail address
•  Designate an alternate e-mail reply address, if one is desired
•  Select the number of messages to be displayed per page (Maximum 20)
•  Designate the width and height of your e-mail window
•  Designate Sent, Draft, and Trash Folders
•  Save copies of sent messages
•  Delete messages to your Trash folder
•  Include copies of the originally sent messages with your replies
• Create and include a signature
• Select for messages to be displayed in Plain Text or HTML mode
• Designate your time zone.

To access your Account Preferences, Click <Preferences> from the menu bar on the left side of the screen. 

When you have made changes, click either <OK> to accept them or <Cancel> to return to the Inbox.

Inbox

From your Inbox, you can create, read, scroll, reply to, forward, or delete messages. You can also arrange messages according to date, size, sender, or subject.   

To read a message, click on the subject line.

To delete a message, select it by checking the box to the left, then click <Delete>.

To scroll, from within a message body, click either <Prev> to see the previous message or <Next> to see the next message. 

To reply, from within the message body, click either <Reply> or <All>.  Note: Clicking <Reply> will automatically address your reply to the sender only. Click <All> to automatically address your reply to the sender as well as all copied and blind-copied recipients.

To Forward, from within the message body, click <Forward>.

Clicking <Inbox> at any time will return to the Inbox. 

Compose a Message

From your Inbox, click <Compose> on the menu on the left side of the screen.

Enter the e-mail address (or addresses) of the recipient (or recipients) in the “TO:” field.  For multiple recipients, separate addresses using a comma between each one.

Enter the subject in the “Subject” field.

In the "CC" field, enter the e-mail addresses, if any, of  those you would like copied on the message.

Blind copying (BCC) copies a message to someone without the knowledge of other recipients or copied users. Use this tool with discretion. 

Enter text in the message body. 

When you are finished, click <Send>.

Check Disk Space

To check your disk usage in relation to the 15 MB quota, click <Options> on the menu on the left side of the screen. The amount of maximum space you have been allotted will be displayed at the bottom of the screen along with the amount of space you have used. The difference between these numbers is the amount of your available disk space. When you reach your maximum allotted space, you will not be able to send or receive new e-mail.

Change Password

Click <Options> on the menu bar on the left side of the screen. 

Click <Change Password> at the top of the screen.

You will receive a message acknowledging a successful password change. 

 Add or Delete Folders

Click <Folders> on the menu on the left side of the screen.

To add a folder, type the new folder name in the box next to “Folder” at the top of the screen.

Click <Add>

To delete a folder, select it by clicking the blue x under the “delete” column. 

You will get a confirmation message.

Click Delete.

Add, Remove, Edit Contacts in the Address Book

To add a contact, click <Address Book> on the menu on the left side of the screen.   

Click <Add Contact> to add.   

Fill in the appropriate information, then click <Done>.

To Remove a Contact, click on the name.

Click <Delete>.

To Edit a Contact, click on the name.

Click <Edit>.

Make all necessary changes, then click <Done>.

Create and Edit Groups in the Address Book

To Create a new group, click <Groups> from within the address book. 

Click <Add Group>.

Click <Add Group>.

Enter a Group Name and click <Set>.

Select group members from the box on the left and click <Add> to move them to the box on the right.

When you are finished, click <Done>.

To Edit a group, click <Edit Categories> from within the Contacts page.

Select the Group Name and click <Add>, <Rename>, or <Delete>.

Find Addresses in the Address Book

Click <Address Book> on the menu on the left side of the screen. 

Click <Find Contacts> at the top of the page. 

From the drop down menu, choose “UC Directory,” and click <Select>.

Type the first name of the person or an e-mail address.

Click <Find Now>.

Place a check in the box next to the “TO:” field, then click <Compose> twice.   

Search for Messages

By clicking <Search> on the menu on the left side of the screen, you can enter criteria to search for a message based on sender, recipient, subject, key word, or message size. 

Set up Automatic Replies

Click <Options> on the menu on the left side of the screen.

Click <Automatic Reply> at the top of the screen.

In the “Subject” field, enter a title such as “Out of Office."

In the “Message” field, enter the text of the message you would like to have generated automatically whenever someone send a message to you. 

Click <Start>.

To disable to the Automatic Reply, click <Stop>. 

Forward Messages

Click <Options> on the menu on the left side of the screen.

Click <Forwarding> at the top of the screen.

In the “Forward To” box, enter the e-mail address where you want to send messages.

Check “Keep a copy of each forwarded message”, if you want a copy to be kept in your inbox.

 Click <Start>. 

To stop forwarding, click <Options> on the menu on the left side of the screen.

Click <Forwarding> at the top of the screen.

Click <Stop>, to discontinue Forwarding.

For help with the basic functions of Bearcat Online e-mail, click <Help> or call the UCit Help Desk at 513-556-HELP.